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Academic Technology Launchpad: Virtual Desktops on your computer

Quick Guide to computer and academic technology resources for students.

vmware horizon iconConnect to your virtual desktop to access college apps and resources for your coursescomputer help logo

vdi laptop

Virtual desktops using your own computer or mobile device on-campus or off-campus

2 Options

1. VMware Horizon Client vmware horizon icon
  • Software application that allows you to access a virtual desktop
  • Best user experience with all features
  • Windows, Mac, Linux, and ChromeOS operating systems
  • Android, iOS, and Windows based mobile devices
2. VMware Horizon HTML Accesshtml access icon
  • Quick and easy access
  • Displays right in your browser
  • When you can't add the Client app, for example, Chromebooks or when using someone else's computer. 

Note: USB devices can be connected, but you won't be able to connect to your computer's hard drive (C:) or other local drives from your Virtual Desktop.

Setup VMware Horizon Client: Windows Computers

You must have the proper permissions (admin rights/access) to install apps on your computer.

  • Using Firefox or Chrome, go to https://mydesktop.madisoncollege.edu
  • Click on Install VMware Horizon Clientinstall vmware client icon
  • After the VMware... .exe file finishes downloading, click the downloaded file to begin the installation. 
  • If you see a User Account Control box for WMware, click Yes
  • Step through the install - clicking Next, Yes, or Agree as needed. Accept the license agreement.
  • When the splash screen appears, click Customize Installation. 
    • Uncheck the "Log in as current user" checkbox > 
    • in the "Default connection server" field, type "mydesktop.madisoncollege.edu" >
    • click “Agree & Install” 

customize installation options dialogy vmware

  • Click Launch
  • Option: Hide the selector after launching an item (3 lines hamburger menu icon)
  • Option: Autoconnect to this server (right-click the server cloud icon)

Use a virtual desktop: Windows

vmware client icon

  • Double-click the VMware View Client icon on the desktop or Start from your programs 
  • Connection Server: https://mydesktop.madisoncollege.edu 
  • Log in with your usual college username (do not add @madisoncollege.edu) and password (passcode)

login box wmare horizon

  • Click the Login button

NEW - Off-Campus - starting August 18, 2018 - activate Multi-Factor Authentication. If you try to connect to a virtual desktop off-campus before activating your MFA Account, you will receive an "Access Denied" error message.​

  • Your should be connected to your virtual desktop

desktop screenshot vdi

Sign Out / Log Off and Disconnect

How do I save my work? 

  • Save to a USB drive, your H: drive or other cloud storage (ex. OneDrive).
  • Don't save anything to the desktop or to local storage (ex.C drive) of the virtual desktop! Everything on the virtual desktop is deleted when you sign out. 

USB Devices (i.e. USB drives, headsets, etc.)

  • Plug the device into one of the computer’s USB ports
  • Click to Connect the USB Device using the Toolbar options
  • It may take a minute or two for Windows to recognize the USB Device before it can be used. If your device does not appear in the menu, or you see an error message, try plugging into a different port
  • To disconnect USB Devices, use the USB link in the Toolbar.

You can connect to your Windows virtual desktop using your MAC

Setup the VMware Horizon Client: MAC Computers

You must have the proper permissions (admin rights/access) to install apps on your MAC

  • Using Firefox or Chrome, go to https://mydesktop.madisoncollege.edu
  • Click on Install VMware Horizon Clientinstall vmware client icon
  • After the VMware... .exe file finishes downloading, click the downloaded file to begin the installationvmware horizon mac install screenshot with applications folder
  • Review and accept the VMware End User License Agreement (EULA) - Click Agree
  • Click and drag the WMware Horizon Client over to the Applications folder shortcut in the mounted disk image box 
  • Open your Applications Directory and select VMware Horizon Client to launch the app
  • Tip: Drag the VMware Horizon Client to your dock for quick access.
  • VMware was downloaded from the internet warning - click Open
  • Start remote USB and Printing Services - click Continue
  • VMware Horizon Client wants to make changes - enter your MAC admin User Name and Password (not your college username and password) and click OK. mac admin username for changes dialog screenshot
  • Enter Connection Server: mydesktop.madisoncollege.edu 
  • Check Always connect at launch and click Connect connection server dialog
  • Enter your Madison College username (do not add @madisoncollege.edu) and Password (Passcode) and click Login

 

  • You should be connected to your desktop

Use a virtual desktop: MACmac wmware client icon

  • Click the VMware Horizon Client icon - or open from your Applications folder. Tip: drag it to your dock for easy access
  • Connection Server: mydesktop.madisoncollege.edu

mac login vmware

  • Enter your College Username and Password (Passcode) and click Login

NEW - Off-Campus - starting August 18, 2018 - activate Multi-Factor Authentication. If you try to connect to a virtual desktop off-campus before activating your MFA Account, you will receive an "Access Denied" error message.​

  • Your Desktop should appear

screenshot of mac connected to a virtual desktop

Sign Out / Log Off and Disconnect

How do I save my work? 

  • Save to a USB drive, your H: drive or other cloud storage (ex. OneDrive).
  • Don't save anything to the desktop or to local storage (ex.C drive) of the virtual desktop! Everything on the virtual desktop is deleted when you sign out. 

USB Devices (i.e. USB drives, headsets, etc.)

Note: Virtual desktops run Windows, so USB devices must be formatted for Windows in order to work properly. Mac-formatted USB devices will not work on College virtual desktops.

  • Plug the device into one of the computer’s USB ports.
  • To connect your device to the Virtual Desktop, click on the USB symbol icon in the Toolbar.
  • Click on the name of your device in the menu.
  • It may take a minute or two for Windows to recognize and install the USB Device before it can be used.
  • Disconnect your USB Devices by using the Toolbar.

MAC Keyboard layouts and functions -  differ between MAC and Windows. 

Install the VMware Horizon Client: Android 

Download and install (or upgrade) the  free VMware Horizon Client for Android from the Google Play Store.

Use a virtual desktop: Android

horizon android enter username screenshot

  • Open the VMware Horizon app on your device
  • Accept these options, if prompted: Allow Horizon to make and manage phone calls. Allow Horizon to access photos, media and files on your device
  • Server Name or Address: enter mydesktop.madisoncollege.edu, and tap Connect
  • Log in with your usual College username (do not add @madisoncollege.edu) and password, then tap Connect.

NEW - Off-Campus - starting August 18, 2018 - activate Multi-Factor Authentication. If you try to connect to a virtual desktop off-campus before activating your MFA Account, you will receive an "Access Denied" error message.​

  • You should be connected to your virtual desktop.  

Client Tools Radial Menu - Toolbar iconstoolbar android screenshot

  • Help
  • Settings 
  • Full screen 
  • Disconnect 
  • Navigation Keys
  • Virtual Touchpad - Toggles setting to move mouse cursor by sliding your finger
  • Keyboard - Show or hide the onscreen keyboard

 

Log Off

When you’re finished, and you disconnect / log off from the Virtual Desktop, you will be returned to your Android's normal screen.

Save your Work

  • Don't save anything to the desktop or to local storage (ex.C drive) of the virtual desktop!
  • Most desktops are non-persistent, meaning that when you log off, everything on the virtual desktop is discarded.
  • Save to cloud or network storage.

Android Considerations

  •  USB Devices – not supported on Android devices. To access working documents from a virtual desktop, copy them to network or cloud storage.
  • Printing – not supported.

Install the VMware Horizon Client: IOS

Download and install (or upgrade) the the free VMware Horizon Client for iOS from the Apple Store. ​

Use a virtual desktop: IOS / iPhone

  • Open VMware View Client icon on your iOS device 
  • Connect to Madison College by tapping on the server labeled mydesktop.madisoncollege.edu
  • To add the server, select Add Server. Enter mydesktop.madisoncollege.edu, then click Connect
  • Log in with your College username (do not add @madisoncollege.edu)  and password

ios screenshot of enter connection server mydesktop.madisoncollege.edu

  • ios virtual desktop with iconsTap Connect

NEW - Off-Campus - starting August 18, 2018 - activate Multi-Factor Authentication. If you try to connect to a virtual desktop off-campus before activating your MFA Account, you will receive an "Access Denied" error message.​

  • You should be connected to your virtual desktop

 

Radial Menu - Tools

  • Settings/Options 
  • Virtual Touchpad 
  • Keyboard 
  • Navigation Keys 
  • Disconnect 
  • Help 

Log Off

When you’re finished, disconnect / log off from the Virtual Desktop.

Save your work

  • Don't save anything to the desktop or to local storage (ex.C drive) of the virtual desktop!
  • Most desktops are non-persistent, meaning that when you log off, everything on the virtual desktop is discarded.
  • Save to your H drive or other cloud or network storage.

IOS Considerations

  • USB Devices - not supported. To access working documents from a virtual desktop, copy them to network or cloud storage.
  • Printing - not supported.
  • Shift Key – The Shift key in the top row of the onscreen keyboard or in the navigation keyboard is for entering key combinations, such as Ctrl+Shift. If you need to capitalize a letter or generate keyboard symbols, use the Up Arrow in the standard onscreen keyboard as you normally would.

Install the VMware Horizon Client: Kindle Fire 

Download and install the free VMware Horizon Client for Kindle Fire from the Amazon Appstore.

Use a virtual desktop: Kindle Fire

  • Tap on the VMware Horizon icon on your device
  • On the Server Name or Address line enter mydesktop.madisoncollege.edu and then click Connectkindle fire screenshot with login box
  • Log in with your College username (do not add @madisoncollege.edu) and password
  • Tap Connect 

NEW - Off-Campus - starting August 18, 2018 - activate Multi-Factor Authentication. If you try to connect to a virtual desktop off-campus before activating your MFA Account, you will receive an "Access Denied" error message.​

  • You should be connected to your virtual desktop.

kindle fire screenshot of toolbar

Toolbar

The toolbar is usually at the top of the screen. If you are in Full screen mode, then tap the circular icon at the right side of the screen to show the toolbar icons. You may tap on any of the following toolbar icons for different effects. 

  • Help 
  • Settings 
  • Fullscreen  
  • Disconnect
  • Navigation Keys 
  • Keyboard -
  • Virtual Touchpad -

Log Off

When you’re finished, log off the Virtual Desktop.

Save your work

  • Don't save anything to the desktop or to local storage (ex.C drive) of the virtual desktop!
  • Most desktops are non-persistent, meaning that when you log off, everything on the virtual desktop is discarded.
  • Save to your H: drive or other cloud or network storage.

Kindle Fire Considerations

  • USB devices and Printing - not supported on Kindle Fire devices. 

Install the VMware Horizon Client: Linux

Installation instructions assume that Linux OS is the standard “out of box” configuration​

Download and install the View Client install vmware button

  • In your web browser, go to https://mydesktop.madisoncollege.edu
  • Click on Install VMware Horizon View Client
  • Click the link - To see the full list of VMware Horizon View Clients (including Linux clients).
  • Download the 32-bit or 64-bit Linux client appropriate for your system. 
  • Open a terminal window.
  • Run the following command to add the repository containing the VMware View Client:
    • sudo apt-add-repository "deb http://archive.canonical.com/ $(lsb_release -sc) partner"
  • Update your local repository definitions by running this command:
    • sudo apt-get update
  • Finally, install the VMware View Client by running the following command:
    • sudo apt-get install vmware-view-client

Use a virtual desktop: Linux

  • Open the VMware View Client 
  • View Connection Server = mydesktop.madisoncollege.edu
  • In the next window, log in with your usual College username (do not add @madisoncollege.edu) and password, then click OK.

linux screenshot of logon box

NEW - Off-Campus - starting August 18, 2018 - activate Multi-Factor Authentication. If you try to connect to a virtual desktop off-campus before activating your MFA Account, you will receive an "Access Denied" error message.​

  • You should be connected to your virtual desktop. 

linux - screenshot of virtual desktop connected

Log Off and Disconnect

  • You will be returned to your computer’s normal screen.

Save your work

  • Don't save anything to the desktop or to local storage (ex.C drive) of the virtual desktop!
  • Most desktops are non-persistent, meaning that when you log off, everything on the virtual desktop is discarded.
  • Save to your H: drive or other cloud or network storage.

Linux Considerations

  • USB Devices – are not supported by the Linux Client. To access working documents from a virtual desktop, copy them to network or cloud storage.
  • Printing – Printers connected to the Linux computer are not supported on virtual desktops.

Windows Mobile Devices

Download and install (or upgrade) the  free VMware Horizon Client ffrom the Windows Mobile Store.

Use a virtual desktop: Windows Mobile 

  • Open the VMware Horizon app on your Windows Mobile Phone
  • Accept these options, if prompted: Allow Horizon to make and manage phone calls. Allow Horizon to access photos, media and files on your device
  • Server Name or Address: mydesktop.madisoncollege.edu
  • Log in with your usual College username (do not add @madisoncollege.edu) and password, then tap Connect

NEW - Off-Campus - starting August 18, 2018 - activate Multi-Factor Authentication. If you try to connect to a virtual desktop off-campus before activating your MFA Account, you will receive an "Access Denied" error message.​

  • You should be connected to your virtual desktop.

Log Off

When you’re finished, and you disconnect / log off from the Virtual Desktop, you will be returned to your Android's normal screen.

Save your Work

  • Don't save anything to the desktop or to local storage (ex.C drive) of the virtual desktop!
  • Most desktops are non-persistent, meaning that when you log off, everything on the virtual desktop is discarded.
  • Save to cloud or network storage.

VMware HTML Access

  • ​Quick and easy access
  • Displays right in your browser
  • When you can't add the Client app, for example, many Chromebooks or when using someone else's computer. 

NEW - Off-Campus - starting August 18, 2018 - activate Multi-Factor Authentication. If you try to connect to a virtual desktop off-campus before activating your MFA Account, you will receive an "Access Denied" error message.​

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Virtual desktop maintenance (downtime) schedule

caution image

Nightly rolling outage window 1:00 am - 5:00 am & Monthly outage window every third Saturday 5pm - 2am