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Academic Technology Launchpad: How To's

Quick Guide to computer and academic technology resources for students.

email office 365 icons banner

Navigation 365 email view

Select Mail from myapps, if not already displayed. 

Your mail displays consisting of a number of toolbars and panes including:
  1. New mail - click to create a new message
  2. Folder list
  3. Search box
  4. Message list
  5. reading pane.

Sort - Click the Arrange by or Conversations by bar. A list of sorting options will display. Conversation View displays messages grouped by conversation topic. 

 The Inbox is split into 3 sections by default: Left = Folders, Middle=Message, Right = Reading pane

You can create additional own folders to organize your email and use Search to locate items in your mailbox.

Reply - Click on the Reply button in the toolbar or click on Reply in the message window.

ForwardClick on the Forward button in the toolbar or click on Forward in the message window. 

Delete - Click the Delete button on the toolbar. 

People / Contacts

myapps icons

College address book or global address list

Contact information for our students, staff and faculty. 

3 ways to find our college global address or directory list:

  • Click on To: in a new mail message window.
  • Click on the Plus + sign in a new mail message window. 
  • Select People/Contacts from theOffice 365 app launcher.   

Contact Lists / Distribution Lists

From People/Contacts, Click Add (+), then select Create Contact List, Name the list and add members. 

Calendars

Select Calendar from My apps my apps icons. Choose view options such as Day, Work, Week or Month from the toolbar.

Meetings -Event or appointment that includes others. Use the Scheduling Assistant to check attendees schedule's to determine if they are free to attend your meeting.

Appointments - Events you add to your individual calendar - one time or scheduled to repeat on a regular basis. 

Quick Tip: Add Calendars to your Office 365

Add your Blackboard calendar: Get an iCal URL for importing your Blackboard Learn calendar.

Add your myMadisonCollege class schedule - After your schedule is set for the semester:

  1. login to myMadisonCollege (not the classic site)
  2. click on Class Schedule
  3. click on the Options (Gear) icon 
  4. choose Download Schedule 
  5. click the download icon for the term and save the schedule.ics file
  6. open your Outlook calendar and choose Add calendar - from File. For the New Outlook web version (2019), click Discover Calendars - Import Calendar - from File.

Automatic Forwarding and Rules

There are 2 ways to send your student email to another account, if you choose to do so: Forwarding or Creating an Inbox Rule. To stop the email from going to the other account, you would need to turn off the forwarding or the rule. 

 Forwarding

Automatically forward all e-mail sent to your 365 student webmail account to another account.

  1. Login to your student email and click the Settings icon (Gear - upper right). Under Your app settings, click on Mailsettings icon
  2. Under Accounts Forwardingenter the e-mail address of the account you want all e-mail to be forwarded to.
  3. Select Keep a copy of forwarded messages to keep a copy of your forwarded messages in your student email account. 
  4. Click Save to save your changes and start forwarding all incoming messages to another account.

Inbox Rules

You can create Inbox Rules to automatically perform specific actions on messages as they arrive, based on criteria you select. For example, you might automatically move all incoming email from a particular sender to a specific folder,set up an autoreply, or redirect email to another account.

 

email - help from Microsoft

Tip: To get help right in the email window you're working in, click the help (?) icon on the toolbar.

Online Office 365 Apps Help

app launcher icon

 Click the app launcher icon at the top left of your college email to see all your Office 365 apps and services. You probably will use Mail, Calendar and People most often. 

office 365 online apps for students icons

Focused and Other Inbox

Focused and Other Inbox

Focused Inbox is now turned off by default for college email. You can turn on the Focused Inbox feature in email if you want to. 

Choose Filter and uncheck Show Focused Inbox

focused filter options 

Or you can also choose to select individual emails in your Other Inbox, right-click and select Always move to Focused Inbox.

Clutter - replaced by Focused Inbox.

How to Turn Clutter off: 

  • Right click on the Clutter folder to see options
  • Or Navigate to the email options by clicking on the gear icon on the right and selecting Mail - Options menu. Using the left-side navigation, expand Mail, expand Automatic Processing and select Clutter
  • Uncheck the box for "Separate items identified as Clutter"
  • Click Save.
  • No further messages should be sent to this folder.