Roles and authority of the various groups are defined by identifying key interests and areas of impact. Use of examples and/or a list of interests should be written in a handbook such as done by Pasadena City College [CA]. pages 3-6.
Shared governance processes include developing bylaws, policies, procedures and a written or visual organizational structure. Lincoln Land Community College offers a nice example of bylaws
A shared governance handbook/website is usually developed--some call it a manual or Bluebook. Table of contents and page numbering is essential. Foothill Community College has a comprehensive governance handbook.
One troubling common element we discovered is the low or somewhat unclear level which students are involved in shared governance. The issue of getting students more involved in the governance process is addressed in the article Practicing what we preach: cultivating democratic practice in governance in the Summer 2012 issue of Liberal Education (American Association of Colleges and Universities).